As the workplace evolves, so do the technologies we use to bring teams together. With hybrid teams becoming more and more common, managing a dispersed workforce can be challenging. But with the right tools and strategies, you can work together on projects more effectively — no matter where your team members are located.
Here are seven key technologies that can help you maximize the productivity and collaboration of your hybrid team in 2023.
Communication tools
Communication is key to any successful team, and with hybrid teams, it becomes even more critical. Communication tools such as Zoom, Microsoft Teams, and Slack can help your team stay connected, no matter where they are. These software programs offer video conferencing, instant messaging, and file sharing capabilities that allow you to easily share information, discuss ideas, and keep everyone on the same page.
Productivity suite
A productivity suite is essential for managing any team, but it’s especially useful for hybrid teams. Microsoft Office 365, Google Workspace, and Apple iWork all provide software tools for creating, editing, and sharing documents, spreadsheets, and presentations. In addition to basic collaboration features, these programs also have tools for task management, project tracking, and team communication.
Document management system
Having a centralized location for storing and managing files can make it much easier for your hybrid team to stay organized. Document management systems such as Microsoft SharePoint and Box offer a secure way to store, access, and share important documents. These systems also offer features such as version control, file tracking, and access restrictions, which enable you to control who can view and edit specific files and ensure that only the right people have access to sensitive information.
Project/Team management software
Project or team management software such as Asana, Trello, and Basecamp are useful for staying on top of your hybrid team’s tasks and projects. These online tools allow you to assign tasks to team members, track progress, and monitor deadlines from any device. They also come with features such as notifications, task lists, and progress reports that help keep everyone accountable and on track.
Human capital management (HCM) software
HCM software such as BambooHR, Workday, and SuitePeople provide an efficient way to store and manage employee profiles, track performance metrics, and schedule shifts. In addition, many of these programs offer features such as employee onboarding, payroll processing, time tracking, and compensation management.
With an HCM solution, you can automate tedious HR tasks and ensure that all your team members have the information they need when they need it.
Mobile device management (MDM) solution
Employees working in and out of the office means that data and information are constantly moving between devices. MDM software is vital for ensuring that sensitive information is kept secure and compliant. MDM solutions such as Microsoft Intune and VMware Workspace ONE let you enforce security policies across all of your team’s devices, keeping corporate data secure whether it is stored in the cloud or on employee-owned devices.
These tools also make it easy to remotely configure mobile devices, install updates, and wipe data if a device is lost or stolen.
Desk booking software
Hybrid teams might share workstations with one another, and desk booking software can be a great way to manage the use of office resources. Solutions such as Skedda and DeskFlex let employees book desks, conference rooms, and other resources in advance, making it easier for everyone to find the right space when they need it. These systems also allow you to set up access restrictions and monitor usage to ensure that the office space is being used efficiently.
| Related reading: 4 Benefits of adopting new business technology |
By investing in the right tools, you can make sure your remote and in-office teams have the resources they need to stay organized, productive, and collaborative.
Refresh Technologies can set your hybrid team up for success with the right tools and solutions. Contact us for more information about how we can help.